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USFN 25th Anniversary

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Ohio Recording Requirements

by Ronald J. Chernek
Reimer, Arnovitz, Chernek & Jeffrey Co., L.P.A. – USFN Member (OH)

Effective July 1, 2009
 (though some counties are starting to require this now), House Bill 525 will take effect and will regulate the standards for all documents that are to be recorded in the state of Ohio. Some of these documents include assignments and deeds. See specifications below.

The guidelines are:

       Computer font size of at least 10 point

       Minimum paper size – 8 ½” x 11”, Maximum paper size – 8 ½” x 14”

       Black and Blue ink ONLY

       No use of highlighting

       Margins of 1 inch on each side of the page and on the bottom

       3-inch margin on the top of the first page, reserved for recorder, auditor, and engineer

       1½”-margin on the top of each of the remaining pages

If the document does not conform to these requirements, a $20 recording fee will be collected. Note that the new law does not apply to: (1) any document from any court or taxing authority; (2) plats; (3) DD214’s; (4) any state or federal document; or (5) any document executed before the effective date of this law.

The author’s firm has revised all of its documents to adhere to the new requirements. If documents are prepared for you, such as assignments, please print them exactly as they are sent (on 8 ½” x 14” paper) and do NOT shrink to fit on an 8 ½” x 11” sheet, as this changes the font size and the recording office can either deny the recording or charge additional recording fees to file the document. If preparing your own documents for recording, the documents should be set up to reflect the changes specified in the new guidelines.

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